Privacy policy for the Synmatch AI employer branding and recruitment

Employer Branding

We at Synmatch AI manage our employer branding and recruitment process through our career site (the “Career Site”), and by using a related applicant tracking system.

In this privacy policy, we explain how we process your personal data if:

1. You visit our Career Site (you being a “Visitor”)
2. You connect with us via our Career Site, to create a profile with us and receive information about current or future vacancies with us (you being a “Connecting Candidate”)
3. You apply for a position with us, via our Career Site or a third party service (you being an ”Applying Candidate”)
4. We collect information about you from other parties, sites and services, since we believe your profile is of interest for our current or future vacancies (you being a “Sourced Candidate”)
5. We receive information about you from our employees or partners, since they believe your profile is of interest for our current or future vacancies (you being a “Referred Candidate”)
6. We receive information about you from a Candidate, who lists you as their reference (you being a “Reference”).

This privacy policy also describes what rights you have when we process your personal data, and how you can exercise these rights.

When we use the term “Candidate” in this privacy policy, we are referring to each of Connecting Candidates; Applying Candidates; Sourced Candidates; and Referred Candidates, unless it’s stated otherwise.

1. About processing of personal data

Personal data is all information that can be directly or indirectly linked to a living, physical person. Examples of personal data are: name, e-mail address, telephone number and IP address. Processing of personal data is any automated use of personal data - such as collecting, creating, analyzing, sharing, and deleting personal data.

There are laws and regulations on how companies may process personal data, so-called data protection laws. Different data protection laws apply to different types of use of personal data, and in different parts of the world. An example of a data protection law that is relevant for our use of your personal data, as described in this privacy policy, is the EU Data Protection Regulation (2016/679, “GDPR”).

Most obligations under the GDPR apply to the so-called data controller. A data controller is the entity that decides for which purposes personal data will be processed, and how the processing will be executed. The data controller can use a so-called data processor. A data processor is an entity that is only allowed to process personal data as instructed by the data controller, and may not use the personal data for its own purposes.

We are the data controller when we process your personal data as described in this Privacy policy.

2. What personal data do we process?

All individuals

• Device information - If you visit our Career Site, we will collect information about your device, such as IP address, browser type and version, session behaviour, traffic source, screen resolution, preferred language, geographic location, operating system and device settings/usage.
• Technical and statistical data - If you visit our Career Site, we will collect technical and statistical data about your use of the site, such as information about which URLs you visit, and your activity on the site.
• Communications data - We will collect and store your communication with us, including the information you provided in the communication. This may include the content of emails, video recordings, messages on social media, the information you add to your account with us, surveys, etc.
• Contact details - Such as your name, email address, telephone number and physical address.

Candidates

• Data from interviews, assessments and other information from the recruitment process - Such as notes from interviews with you, assessments and tests made, salary requirements.
• Information in your application - Such as your CV, cover letter, work samples, references, letters of recommendation and education.
• Information in your public profile - Meaning the information we collect about you from public sources related to your professional experience, such as LinkedIn or the website of your current employer.
• Information provided by references - Meaning the information we receive from our employees or partners who refer you to us, or by the persons you have listed as your references.

3. Where do we receive your personal data from?

All individuals

• From the Career Site. If you visit our Career Site, we collect technical and statistical information about how you use the Career Site, and information from your device.
• Directly from you. Most of the information we process about you, we receive directly from you, for example when you apply for a position with us or connect with us. You can always choose not to provide us with certain information. However, some personal data is necessary in order for us to process your application or provide you the information you request to get from us.

References

• From the person for whom you are a reference. If a Candidate lists you as their reference, we will collect your contact details from the candidate to be able to contact you.

Candidates

• From public sources. We may collect personal data about you from public sources, such as LinkedIn or the website of your current employer.
• From our references. We may receive information about you from our employees or partners (such as recruitment service providers), when they believe your profile is of interest for our current or future vacancies.
• From your references. If you provide us with references, we may collect information about you from them.
• Data we create ourselves or in cooperation with you. Information about your application and profile is usually created by us, or by us in cooperation with you, during the recruitment process. This may for example include notes from interviews with you, assessments and tests made.

4. For what purposes do we process your personal data?

Protect and enforce our rights, interests and the interests of others, for example in connection with legal claims.

Affected individuals: The individual(s) affected by the legal issue - this may include persons from all categories of individuals listed above.

Categories of personal data used: All the categories of personal data listed above can be used for this purpose.

Share your personal data with other recipients, for the purposes mentioned in Section 5 below.

Affected individuals: Varies depending on the purpose of the sharing, see Section 5 below.

Categories of personal data used: All the categories of personal data listed above may be used for this purpose.

Collect information about your use of the career site, using cookies and other tracking technologies, as described in our Cookie Policy.

Affected individuals: Visitors.

Categories of personal data used: Device information.

Maintain, develop, test, and otherwise ensure the security of the career site.

Affected individuals: Visitors.

Categories of personal data used: Device information; Technical and statistical data.

Analyse how the career site and its content is being used and is performing, to get statistics and to improve operational performance.

Affected individuals: Visitors.

Categories of personal data used: Device information; Technical and statistical data.

Provide you with updates about vacancies with us.

Affected individuals: Connecting Candidates.

Categories of personal data used: Contact details; Communications data.

Review profiles and applications sent to us. This also includes communicating with you about your application and profile.

Affected individuals: Connecting Candidates; Applying Candidates.

Categories of personal data used: All the categories of personal data listed above may be used for this purpose.

Collect and evaluate your professional profile on our own initiative. This also includes communicating with you regarding your profile.

Affected individuals: Sourced Candidates; Referred Candidates.

Categories of personal data used: All the categories of personal data listed above may be used for this purpose.

Contact you directly about specific, future vacancies with us.

Affected individuals: Candidates.

Categories of personal data used: All the categories of personal data listed above may be used for this purpose.

Record the interview(s) with you.

Affected individuals: Candidates.

Categories of personal data used: Communications data.

Contact you to ask for your participation in surveys

Affected individuals: Candidates.

Categories of personal data used: All the categories of personal data listed above may be used for this purpose.

Contact you to ask you to provide information about a candidate, and evaluate the information you provide.

Affected individuals: References.

Categories of personal data used: Contact details; Communications data.

5. Whom do we share your personal data with?

Our service providers. We share your personal data with our suppliers who provide services and functionality in our employer branding- and recruitment process. For example, this includes recruitment service providers and the supplier of our Career Site and related applicant tracking system.

Our group companies. We share your personal data with our group companies, when they provide us services and functionality to our employer branding- and recruitment process, such as access to particular systems and software.

Companies providing cookies on the Career Site. If you consent to it, cookies are set by other companies than us, who will use the data collected by these cookies in accordance with their own privacy policy. You can find information about which cookies this applies to in our Cookie Policy.

To authorities and other public actors - when we are ordered to do so. We will share your personal data with authorities and other public actors when we have a legal obligation to do so.

To parties involved in legal proceedings. If needed to protect or defend our rights, we share your personal data with public authorities or with other parties involved in a potential or existing legal proceeding. This can for example be in case of discrimination claims.

Mergers and acquisitions etc. In connection with a potential merger, sale of company assets, financing, or acquisition of all or part of our business to another company, we may share your personal data to other parties involved in the process.

6. On what legal bases do we process your personal data?

To be able to process your personal data, we need to have a so-called legal basis. A legal basis is a reason for processing the personal data that is justified under the GDPR.

When we process your personal data for the purposes described in this Privacy Policy, the legal basis we rely on is normally that the processing is necessary for our legitimate interest in being able to recruit talent with the relevant competence for us and our clients. We have concluded that we have a legitimate interest in being able to perform the personal data processing for this purpose; that the processing is necessary to achieve that purpose; and that our interest outweighs your right not to have your data processed for this purpose.

You can contact us for more information about how this assessment was made. See Section 9 and 10 below for our contact information.

There may be specific circumstances when the processing is only performed if and when you provide your consent to the processing. This is for example the case if we propose to record an interview with you. Please see Section 9 below for more information about your right to withdraw your consent.

7. When do we transfer your personal data outside of the EU/EEA, and how do we protect it then?

We always strive to process your personal data within the EU/EEA area.

However, some of our service providers process your personal data outside of the EU/EEA. We also use suppliers whose parent company, or whose subcontractor’s parent company, is based outside the EU/EEA. In these cases, we have taken into account the risk that the personal data may be disclosed to countries outside the EU/EEA, for example because of an authority request.

In cases where another recipient of your personal data (as described in Section 5 above) is based outside the EU/EEA, this will also mean that your personal data is transferred outside the EU/EEA.

When we, or one of our suppliers, transfer your personal data outside the EU/EEA, we will ensure that a safeguard recognized by the GDPR is used to enable the transfer. We use the following safeguards:

• A decision by the EU Commission that the country outside of the EU/EEA to which your personal data is transferred has an adequate level of protection, which corresponds to the level of protection afforded by the GDPR. In particular, we rely on the EU Commission’s adequacy decision for the US via the so-called EU-US Data Privacy Framework, and the adequacy decision for the UK.
• Entering into the EU Commission’s standard clauses with the recipient of the personal data outside the EU/EEA. This means that the recipient guarantees that the level of protection for your personal data afforded by the GDPR still applies, and that your rights are still protected.

When your personal data is transferred outside the EU/EEA, we also implement appropriate technical and organizational safeguards, to protect the personal data in case of a disclosure. Exactly which protective measures we implement depends on what is technically feasible, and sufficiently effective, for the particular transfer.

If you want more information about the cases in which your personal data is transferred outside the EU/EEA you can contact us using the contact details in Section 9 and 10 below.

8. For how long do we keep your personal data?

All individuals

If we process your personal data for the purpose of being able to protect and enforce our rights, we will keep your personal data until the relevant legal issue has been fully and finally resolved.

Visitors

We keep your personal data for one (1) year for security purposes. The retention periods for cookies are set out in our Cookie Policy. We keep your personal data to analyse the performance of the Career Site for as long as we keep personal data about you for other purposes.

Candidates

If you are a Connecting Candidate (only), we keep your personal data for as long as you remain connected with us.

For other types of Candidates, we keep your personal data to decide if you are a suitable candidate for the relevant vacancy(ies) with us.

If you don’t succeed in the initial recruitment process, we keep your personal data for as long as needed to consider, and potentially contact you, for relevant future job openings.

If you are hired, we will keep your personal data during your employment, for other purposes than those stated above, which you will be informed of.

References

We keep your personal data for as long as we keep the personal data of the Candidate for whom you acted as a reference.

9. What rights do you have, and how can you exercise them?

In this section, you will find information about the rights you have when we process your personal data. As described below, some of the rights only come into play when we process your personal data under a particular legal basis.

If you want to exercise any of the rights listed here, we suggest that you:

• Visit the Data & Privacy page on our Career Site, where we offer features to let you exercise your rights;
• Log in to your account with us, where you can use the settings in the account to exercise your rights; or
• Contact us directly at constantin.michel@synmatch.ai.

Right to be informed

You have the right to be informed about how we process your personal data. You also have the right to be informed if we plan to process your personal data for any purpose other than that for which it was originally collected.

We provide you with such information through this privacy policy, through updates on our Career Site (see also Section 11 below), and by answering any questions you may have for us.

Right to access your personal data.

You have the right to know if we process personal data about you, and to receive a copy of the data we process about you. In connection with receiving the copy of your data, you will also receive information about how we process your personal data.

Right to access and to request a transfer of your personal data to another recipient (“data portability”).

You can request a copy of the personal data relating to you that we process for the performance of a contract with you, or based on your consent, in a structured, commonly used, machine-readable format. This will allow you to use this data somewhere else, for example to transfer it to another recipient. If technically feasible, you also have the right to request that we transfer your data directly to another recipient.

Right to have your personal data deleted (“right to be forgotten”).

In some cases, you have the right to have us delete personal data about you. This is for example the case if it’s no longer necessary for us to process the data for the purpose for which we collected it; if you withdraw your consent; if you have objected to the processing and there are no legitimate, overriding justifications for the processing. (For the separate right to object, see below.)

Right to object against our processing of your personal data.

You have the right to object to processing of your personal data which is based on our legitimate interest, by referencing your personal circumstances.

Right to restrict processing.

If you believe that the personal data we process about you is inaccurate, that our processing is unlawful, or that we don’t need the information for a specific purpose, you have the right to request that we restrict the processing of such personal data. If you object to our processing, as described just above, you can also request us to restrict processing of that personal data while we make our assessment of your request.

When our processing of your personal data is restricted, we will (with the exception of storage) only process the data with your consent or for the establishment, exercise or defence of legal claims, to protect the rights of another natural or legal person, or for reasons relating to an important public interest.

Right to rectification.

You have the right to request that we rectify inaccurate information, and that we complete information about you that you consider incomplete.

Right to withdraw your consent.

When we process your personal data based on your consent, you have the right to withdraw that consent at any time. If you do so, we will stop processing your data for the purposes you’ve withdrawn your consent for. However, it doesn’t affect the lawfulness of processing that was based on your consent before it was withdrawn.

Right to raise a complaint.

If you have complaints about our processing of your personal data, you can raise a complaint with the data protection authority in Germany. You can find their contact details here.

You can also lodge a complaint with your national data protection authority, which you can find listed here if you are based in the EU. If you are based in the UK, you can lodge a complaint with the Information Commissioner’s Office, here.

10. Where can you turn with comments or questions?

If you want to get in touch with us to exercise your rights, or if you have any questions, comments or concerns about how we handle your personal data, you can reach us by sending an email to support@synmatch.ai.

11. Updates to this Privacy policy

We update this privacy policy when necessary - for example, because we start processing your personal data in a new way, because we want to make the information even clearer to you, or if it’s necessary to do so in order to comply with applicable data protection laws.

Recruitment

Privacy Policy Synmatch.ai
The basis of effective data protection is comprehensive information about the collection,
processing and use of your data ("data processing"). Therefore, we would like to inform you,
− when or during which actions, we process data
− what data we process and for what reasons
− who receives data
− what rights you have because of data processing by us.
This privacy policy only governs the use of personal data on our website www.synmatch.ai
including sub-pages. If you leave our website via a link or visit our presence on a social media
platform, you also leave the scope of this privacy policy.
The transmission of information to or from this website is secured with TLS encryption.
You can access, print or download this privacy policy permanently and at any time at
https://www.synmatch.ai/privacy.
1. Contact information
The person responsible for data processing within the framework of this website within
the meaning of the General Data Protection Regulation (GDPR) is:
WorkMotion Software GmbH
Richard-Ermisch-Str. 7, 10247 Berlin
Legal representative: Felix Steffens (CEO)
privacy@synmatch.ai
We have also appointed a data protection officer. You can reach him at:
wagner@comtection.de Lukas Wagner LL.M.
2. General Information on Data Processing
2.1. Scope of Data Processing: We collect and process various types of information
through our website and our talent pool, necessary to provide and enhance our
services. Specifically, we process data during AI-based interview evaluations,
including audio recordings, transcripts and text inputs from candidates. The extent of
data processing varies based on the functionalities utilized by you. While you are not
obligated to provide personal data; however, failure to do so may restrict your access
to certain functionalities.
2.2. Legal Bases for Data Processing:
i) Contract Performance (Art. 6 para. 1 b) GDPR): Data processing necessary
for the execution or preparation of a contract.
ii) Legitimate Interest (Art. 6 para. 1 f) GDPR): Processing based on our
legitimate interests, detailed within this policy, unless overridden by your rights
and interests.
iii) Consent (Art. 6 para. 1 a) GDPR): Processing based on your explicit consent,
which you may withdraw at any time, affecting only future processing.
iv) Legal Obligation (Art. 6 para. 1 c) GDPR): Processing necessary to comply
with our legal obligations
2.3. Data Deletion and Storage Duration: Personal data is deleted when it is no longer
necessary for the purposes for which it was collected or otherwise processed, unless
further retention is required for compliance with a legal obligation or for the
establishment, exercise, or defense of legal claims. We retain interview recordings,
transcripts, and AI-generated candidate profiles for up to 12 months after the
candidate's last activity, unless consent is withdrawn earlier. This allows us to
match qualified candidates with future job opportunities that may arise over time. After
this period, or upon withdrawal of consent, all data is securely deleted.
2.4. Data Subject Rights: You have rights under the GDPR regarding your personal data,
including:
i) Right to Information: Access to your personal data processed by us.
ii) Right to Rectification: Correction of incorrect or incomplete data.
iii) Right to Deletion: Erasure of your data under certain conditions.
iv) Right to Restriction: Limitation of data processing.
v) Right to Data Portability: Receiving your data in a structured format.
vi) Right to Object: Objection to data processing based on legitimate interests.
vii) Right to Withdraw Consent: Where processing is based on consent, you
may withdraw it anytime.
To exercise these rights, please contact us using the contact details provided. You
also have the right to lodge a complaint with the appropriate data protection authority.
2.5. Data Processing Partners: Data processing is partly carried out by processors,
particularly for hosting and analyzing the usage of our website and platforms. These
processors are engaged under strict data protection agreements compliant with Art.
28 (3) GDPR.
To deliver our candidate evaluation services, we work with carefully selected external
service providers who process personal data strictly on our behalf and according to
our instructions.
Our main data processor for AI-based interviews and evaluations is:
JobMojito s.r.o.
This provider is responsible for conducting, recording, transcribing, and analyzing
candidate interviews through an integrated platform. JobMojito acts as our data
processor under Article 28 GDPR.
As part of this processing, JobMojito uses the following sub processors:
• Microsoft Azure Speech Services (Microsoft Ireland Operations Limited)
Used to convert voice recordings into text and to assess pronunciation
features such as fluency, completeness, accuracy, and intonation.
• Deepgram Inc. (United States)
Used for automatic speech recognition (ASR) to generate high-quality
transcriptions of candidate responses.
These sub processors may access personal data such as your voice
recordings and interview transcripts, but only to the extent necessary to
provide their respective services.
All service providers are bound by data processing agreements and are required to
implement appropriate technical and organizational measures to protect your data.
Where data is transferred outside the European Economic Area (EEA), such as to the
United States, we ensure that appropriate safeguards are in place, including Standard
Contractual Clauses (SCCs) adopted by the European Commission.
2.6. International Data Transfers: Data transfers to third countries outside the EEA are
carried out under strict compliance with GDPR, using mechanisms such as Standard
Contractual Clauses to ensure data protection.
3. Website Usage and Data Processing
3.1. Website Functionality: To display our website and ensure its functionality, we
process certain information automatically when you visit www.synmatch.ai. This
includes essential data needed to maintain the connection and deliver our website
content effectively.
3.2. Log Files: Each time you access our website; our server automatically collects
specific data sent by your browser. This data is essential for connecting and
navigating our site and includes:
i) IP address (considered personal data)
ii) Date and time of your visit
iii) Volume of data transferred
iv) Whether the access/request was successful
v) Referrer URL (the previously visited page)
vi) Browser type and version
vii) Operating system use.
This log data is not combined with other personal information about you. We store
this data to ensure the functionality of our website and to protect it from attacks. Log
files are deleted after 30 days unless longer retention is required for evidence
purposes.
3.3. Cookies
Our website also uses Cookies. To find out which Cookies are used and why, please
see our Cookie guideline in section 5.
4. Candidate Profile Creation, Interview Evaluation, and Talent Pool Inclusion
4.1. CV Collection and Structuring
You submit your CV and application data when creating your account. To standardize
the format, we use an automated tool (a language model) to extract and organize the
information. This helps us structure your profile consistently for further processing interactions with us effectively. Depending on the specific services you utilize, we may
collect the following data:
i) Name and contact details (e.g. email address, phone number, LinkedIn profile)
ii) Work experience (e.g. job titles, employers, employment dates,
responsibilities)
iii) Education and qualifications (e.g. degrees, schools, certifications, dates)
iv) Skills and competencies (e.g. software tools, languages, technical abilities)
v) Languages spoken and proficiency levels
vi) Career goals or preferred job roles (if included in your documents)
vii) Any other information you include in your CV or supporting materials
4.2. Interview and AI Evaluation
We will send part of your data to our interview partner JobMojito s.r.o., who conducts
a virtual interview using an AI avatar. There is no human interviewer involved.
During the interview:
(i) Your answers are recorded (audio and video)
(ii) A transcript of the full interview is created
(iii) The AI analyzes your voice and speech delivery (e.g. pitch, cadence,
fluency)
(iv) A score is generated based on your responses and delivery
4.3. Profile Completion and Talent Pool Inclusion
Your inclusion in the Synmatch talent pool plays a central role in our recruitment
service and allows us to present you to clients when relevant opportunities arise.
After the interview, your score, transcript, and recording are sent back to us. We
combine this with your CV and application data to complete your candidate profile.
If your score is above a defined threshold, your profile is added to our talent pool.
Being part of the talent pool means we may consider you for future job opportunities
and share your profile with clients.

4.4. Retention
We keep your full candidate profile — including CV, interview transcript, recording,
and score — for up to 12 months from your last activity, unless you withdraw your consent earlier.

5. Cookies
We use cookies on our website and platform for various purposes. A cookie is a small
text file containing information that is transmitted by your browser and stored on your
computer. These cookies do not contain any personal data. You can also control the
use of cookies in your browser and delete cookies yourself at any time. If the cookies
listed below have their own option for deleting or blocking them, this is shown in the
respective description. Cookies may be necessary to establish a connection or to
improve the use of the website.
You may refuse the use of cookies by selecting the appropriate settings on your
browser, however, please note that if you do this you may not be able to use the full
functionality of this website and/or the platform.
The use of technically necessary cookies and the associated data processing is
based on our legitimate interest in providing our website. Technically necessary
cookies are usually deleted automatically when you close your browser (session
cookies), in other cases only after some time (persistent cookies). The storage period
of persistent cookies is determined by the provider and can be viewed by you in your
browser, for example.
5.1. Managing and Disabling Cookies:
Cookies play a significant role in enhancing site functionality and user experience.
However, if you prefer to restrict, block, or delete cookies, you can do so through your
browser settings.
For mobile devices, you can manage cookie settings through the browser app's
settings menu.
Impact of Disabling Cookies: Please note that disabling cookies might affect the
functionality and features of our website. Certain services and pages might not
perform optimally without cookies. If you disable cookies, you may not be able to
access certain parts of our website or use essential features.

5.2. Technical cookies
Technical cookies are used to enable additional functionalities or a more comfortable
use of the website, e.g. by saving your country or language settings. Technical
cookies are usually deleted automatically when you close your browser (session
cookies), but in other cases they are only deleted after a longer period of time
(persistent cookies). The storage period can be viewed in your browser.
5.2.1. Google Tag Manager the Google Tag Manager allows marketers to manage website
tags via an interface. However, the Tag Manager itself, which deploys the tags, works
without cookies and does not collect any personal data. The Tag Manager merely
triggers other tags, which in turn may collect data. For these respective third-party
providers, corresponding explanations can be found in this privacy policy. However,
the Google Tag Manager does not use this data. If you have set or otherwise made a
deactivation of cookies, this will be observed for all tracking tags that were used with
the Google Tag Manager, i.e. the tool will not change your cookie settings. Google
may ask your permission to share some product data (e.g. your account information)
with other Google products to enable certain features, such as making it easier to add
new conversion tracking tags for AdWords. Google's developers also review product
usage information from time to time in order to further optimize the product. However,
Google will never share this type of data with other Google products without your
consent. For more information, please see Google's usage policy
(https://www.google.com/intl/de/tagmanager/use-policy.html) and Google's privacy
policy (https://www.alphabet.com/de-de/datenschutzrechtlicher-hinweis) for this
product.
5.2.2. JSDELIVR, we use the JSDELIVR, Królewska 65a Kraków, 33-332, Poland, content
delivery network (https://www.jsdelivr.com/terms/privacy-policy-jsdelivr-net) to
improve the functionality and performance of our website. These content delivery
networks receive your IP address in order to evaluate your location and let you download
website content and design assets from the nearest server. Contact:
dak@prospectone.io
5.2.3. Google Fonts This website uses so-called web fonts from Google LLC., 1600
Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google") to display fonts.
When you call up a page, your browser loads the required web fonts into your browser
in order to display texts and fonts correctly. To do this, your browser establishes a
connection with Google, which tells Google that our web pages have been accessed
via your IP address. Google Fonts are used in the interest of a uniform and appealing
presentation of our websites. If your browser does not support Google Fonts or Web
Fonts, your terminal will use a standard font. You can find more information about
Google Fonts and Google's data protection policy at the following Internet addresses:
https://fonts.google.com/ http://www.google.de/policies/privacy
5.3. Cookies for usage analysis Analysis and tracking cookies are used to record and
evaluate your usage behavior when using our services or visiting our website. In doing

so, we learn, for example, how often certain functionalities are used, or content is read
or whether you came to us via an advertisement placed by us. We use this data to
further improve the usability of this website and the attractiveness of the services. The
legal basis for data processing is your cookie consent, § 25 (1) TTDSG in conjunction
with Art. 6 (1) (a) GDPR. You can prevent the storage of cookies. In addition to the
option of preventing them in the settings of your browser software, the individual
cookies usually offer their own option to block or deactivate them. This is then shown
below in each case.
5.3.1. Google Analytics 4 This website uses Google Analytics, a web analytics service
provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043,
USA ("Google"). Google collects information about your use of this website (including
your IP address) in the USA via a cookie and stores the information. Google analyses
the information collected and sends us reports on the usage activities on our website.
and provides further services to us for this purpose. The IP address transmitted by
your browser as part of Google Analytics will not be merged with other Google data.
In addition to blocking all cookies through your browser, you can prevent Google from
processing your data by downloading and installing the browser plug-in available at
the following link: http://tools.google.com/dlpage/gaoptout?hl=de As an alternative to
the browser plug-in or within browsers on mobile devices, please click on the following
link to set an opt-out cookie that will prevent the collection by Google Analytics within
this website in the future (this opt-out cookie only works in this browser and only for
this domain, if you delete your cookies in this browser, you must click this link again):
Google Analytics deactivate [Here opt-out cookie must be activated in JavaScript].
For more information on Google Analytics, please see Google's privacy policy:
support.google.com/analytics/answer/6004245?hl=en.
5.3.2. SalesViewer On this website, data is collected and stored with the SalesViewer
technology of SalesViewer GmbH for marketing, market research and optimization
purposes. A JavaScript-based code is used for this purpose, which serves to collect
company-related data and the corresponding use. The data collected with this
technology is encrypted using a non-recalculable one-way function (so-called
hashing). The data is immediately pseudonymized and is not used to personally
identify the visitor to this website. The data stored within the framework of Salesviewer
will be deleted as soon as they are no longer required for their intended purpose and
no legal storage obligations stand in the way of deletion. You can object to the
collection and storage of data at any time with effect for the future by clicking on this
link to prevent the collection by SalesViewer within this website in the future. An optout cookie for this website will be placed on your device. If you delete your cookies in
this browser, you must click this link again. https://www.salesviewer.com/opt-out
5.3.3. Appvizer More information about privacy about Appvizer can be found here:
https://www.appvizer.com/about/privacy-policy Contact Email Address:

contact@appvizer.com Headquarter Location: Rond Point Benjamin Franklin CS
39521-Montpellier, 34960,France.
5.3.4. UserFlow, we use UserFlow, UserFlow, Inc., 548 Market St PMB 69598, San Francisco,
CA 94104-5401, USA, to provide information to our users and collect information from
them through prompts on the platform. For example, to collect customer satisfaction
scores, as well as to educate users about a particular item, button or feature on the
platform. More information about privacy at UserFlow can be found here:
https://userflow.com/policies/privacy Contact Email Address: privacy@userflow.com.
5.3.5. Kissmetrics, we use Metrics Enterprises code, software and/or services by Metrics
Enterprises, 145 Corte Madera Town Ctr #445, Corte Madera, CA 94925, USA to
obtain information regarding the activities that users engage in while visiting our
website. When a user visits our website, the code contained on the website contacts
Metrics Enterprises servers and enables Metrics Enterprises to collect Client User
Data. This helps us to evaluate and understand how users are interacting with our
website and to modify our website in order to make them more valuable or useful for
their users. More information about privacy can be found here:
https://www.kissmetrics.io/privacy/contact Email Address: privacy@kissmetrics.io
and support@kissmetrics.io
5.3.6. LinkedIn insight Our websites also use tracking functions of the LinkedIn network.
LinkedIn uses cookies when you visit our websites. Your IP address will be
transmitted to LinkedIn in the USA together with information about your use of our
websites and the devices used. Your use of our websites and other websites that you
visit may be analyzed and used as the basis for advertising. If you have a LinkedIn
user account and are logged in, LinkedIn may associate your visit to our website with
your account. We have no knowledge of the exact data flows between your browser
and LinkedIn. Please refer to LinkedIn’s privacy policy and cookie policy for more
information: Privacy Policy: https://www.linkedin.com/legal/privacy-policy Cookie
policy: https://www.linkedin.com/legal/cookie-policy
5.3.7. Facebook pixel We use the remarketing function "Custom Audiences via your
website" of Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal
Harbour, Dublin 2, Ireland (hereinafter Facebook). For this purpose, the so-called
"Facebook pixel" is integrated on our website. When you visit our website, the
Facebook pixel establishes a connection between your browser and the Facebook
server and sets a cookie. Facebook thereby receives the information that our website
has been visited from your IP address. If you are a Facebook member, Facebook can
link this information to your Facebook profile and use it for the targeted display of
Facebook Ads. You can object to this linking and display in the privacy settings of
your Facebook profile. For detailed information on the collection and use of your data
by Facebook and your rights and options in this regard, please refer to Facebook's
privacy policy at the URL https://www.facebook.com/about/privacy/. If you do not want
Facebook to link the collected information with your Facebook profile, you can
deactivate this function at any time at the URL

https://www.facebook.com/ads/website_custom_audiences/. If you are not a
Facebook member, you can also deactivate the data transfer to Facebook at the URL
http://www.youronlinechoices.com/. Contact the Data Protection officer
https://www.facebook.com/help/contact/540977946302970
5.3.8. HotJar This website uses the analysis tool Hotjar from Hotjar Ltd, Dragonara
Business Centre, 5th Floor, Dragonara Road, Paceville St Julian's STJ 3141, Malta
("Hotjar"). When visiting the site, in addition to technical master data and cookies, the
user's mouse movements in particular are examined to create so-called "heat maps".
This information enables us to make the website even faster and more customer
friendly. Personal data is completely hidden in this process and is therefore not
collected. If you do not agree with Hotjar's approach, you can adjust the cookie
settings of your browser accordingly or deactivate the functions under this link:
https://www.hotjar.com/policies/do-not-track/. You can find more information on data
protection at Hotjar here: https://www.hotjar.com/legal/policies/privacy Contact Email
Address: dpo@hotjar.com and support@hotjar.com.
5.3.9. DoubleClick This website uses the service DoubleClick by Google, from the
company Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
("Google"). DoubleClick by Google uses cookies to present you with advertisements
that are relevant to you. When you visit our website, a pseudonymous identification
number (ID) is assigned to your browser, in the form of cookies, in order to check
which advertisements were displayed in your browser and which advertisements were
called up. The cookies do not contain any personal information. The use of
DoubleClick cookies only enables Google and its partner websites to serve ads based
on previous visits to our website or other websites on the Internet. (So-called
retargeting) The information generated by the cookies is transmitted by Google to a
server in the USA for evaluation and stored there. A transfer of data by Google to third
parties only takes place on the basis of legal regulations or within the framework of
commissioned data processing. Under no circumstances will Google combine your
data with other data collected by Google. You can obtain further information about
Google's data protection policy at the following Internet addresses:
http://www.google.de/policies/privacy/ Contact Email Address: accountwithdrawal@google.com
5.3.10. Cloudflare, we use the Cloudflare, [101 Townsend Street San Francisco, CA 94107
United States], content delivery network (https://www.jsdelivr.com/terms/privacypolicy-jsdelivr-net) to improve the functionality and performance of our website. These
content delivery networks receive your IP address in order to evaluate your location
and let you download website content and design assets from the nearest server.
Data protection contact email address: privacyquestions@cloudflare.com.
5.3.11. Typeform, we use Typeform, TYPEFORM SL, c/ Pallars 108 (Aticco - Typeform),
08018 – Barcelona (Spain), to send out surveys and collect information. For example,
to collect feedback about features, information about users who want to be in our
talent pool. It only registers your information if you opt to fill the survey/smart form.

Here's a link to their privacy policy: https://www.typeform.com/help/a/security-privacystandards-at-typeform-9350912237844/ Here is the contact to their Data Protection
Officer: dpo@typeform.com.
5.3.12. Sentry, Functional Software, Inc. d/b/a Sentry. Our address is Functional Software,
Inc., 45 Fremont Street, 8th Floor, San Francisco, CA 94105, allows us to find errors
on our platform and helps us to correct these errors. Privacy
Policycompliance@sentry.io.
5.3.13. Valuecase, we use the sales enablement software Valuecase provided by Valuecase
GmbH, Axel-Springer-Platz 3, 20355 Hamburg, Germany (“Valuecase”). We may use
Valuecase services in the context of our sales, onboarding and customer success
processes to provide you with a personalized digital platform on which you find all
relevant materials and information in one central place. For this purpose, we process
the personal data that you and/or a third party authorized by you provided to us and
that is necessary for the technical provision (e.g., IP address, email address). We may
also utilize Valuecase to collect data for analytics purposes when you visit the
personalized digital platform, we granted you access to. As a data processor acting
on our behalf, Valuecase analyzes your use of our personalized digital platform by
way of cookies and similar technologies so that we can improve our service to you.
Valuecase is contractually obliged by us to exercise the same care in processing
personal data as we do ourselves. For more, read Valuecase's privacy policy.
5.3.14. UAB iDenfy - Know Your Business (KYB) process We use UAB iDenfy, Baršausko
street 59, 51423 Kaunas, Lithuania. The data WorkMotion gets from iDenfy is the data
submitted by the client on the iDenfy platform and the purpose of collecting this data
is to determine the potential client's financial trustworthiness status. We use UAB
iDenfy to receive and assess information on our clients before they can use our
platform. This happens as follow: Once the client is registered with the WorkMotion
platform, we invite the client to submit their information via iDenfy. The client will then
receive an e-mail from iDenfy on behalf of WorkMotion to provide the necessary
information regarding the above-mentioned due diligence. Here is the link to their
Privacy Policy https://www.idenfy.com/privacy-policy/. Here is the contact information
to their Data Protection Officer dpo@idenfy.com.
Status: January 2025

We encourage you to regularly check this page for any changes.